SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Conduct vessel administration activities 
SAQA US ID UNIT STANDARD TITLE
119840  Conduct vessel administration activities 
ORIGINATOR
SGB Maritime Operations 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Transport, Operations and Logistics 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  12 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard is intended for persons who carry out shore-based administration activities.

A person credited with this unit standard will be able to:
  • Apply administration of Maritime occupational safety related regulations
  • Conduct product administration relating to quotas and market requirements.
  • Conduct permits administration.
  • Apply vessel handover administration activities.
  • Act on administrative data from vessels after sea trip.
  • Apply insurance methodologies.
  • Evaluate safety documents and recommend relevant safety improvements.
  • Apply refuelling and fire precautions (E.G. Hot work & Immobilisation Certificates from Port Fire Department). 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that learners are already competent in the following:
  • Mathematical Literacy at NQF Level 3
  • Communication at NQF Level 3 
    		•

    UNIT STANDARD RANGE 
    Vessel administration activities must be in compliance with following regulations: SAMSA, MOS Regulations. Marine Living Resources Act, Company policies and procedures, HACCP. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Apply Maritime occupational safety related regulations. 
    OUTCOME RANGE 
    Local Safety Authority, Machine Occupational Safety Regulations, Marine Pollution, Occupational Health and Safety Act (ashore) and Marine Occupational Safety Representative on board, Code of Safe working practices on Fishing Vessels. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Hazardous fishing related activities are explained in order to implement legislative requirements. 

    ASSESSMENT CRITERION 2 
    Safety standards are explained as set out in the various regulations. 

    ASSESSMENT CRITERION 3 
    Safety processes are implemented, reviewed and recommendations made to comply with the relevant legislation. 

    ASSESSMENT CRITERION 4 
    The different pieces of legislation and their impacts are explained as they relate to the fishing industry. 

    SPECIFIC OUTCOME 2 
    Conduct product administration relating to quotas and market requirements. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Rights, allocations and processes are explained as per the rights allocation criteria. 

    ASSESSMENT CRITERION 2 
    Market processes and procedures relating to the product quality are explained to meet market standards. 

    ASSESSMENT CRITERION 3 
    Conversion facts applicable to the rights are calculated per specie and processing methods as per processing procedures. 

    ASSESSMENT CRITERION 4 
    Data sheets are compiled, analysed and recorded and submitted to correct authority as per company and legislative requirements. 

    SPECIFIC OUTCOME 3 
    Conduct permits/licence administration. 
    OUTCOME RANGE 
  • Administration includes but is not limited to applying, checking, issuing and reviewing of the permits.
  • Licences includes but not limited to port of registry licences, pilot exemptions. 
    		•

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Fish levies are calculated as per fish landed in accordance with legislative requirements. 

    ASSESSMENT CRITERION 2 
    Legislation relating to permits and licences is explained as defined in the regulations. 

    ASSESSMENT CRITERION 3 
    Accuracy of permit information is verified as per company requirements. 

    SPECIFIC OUTCOME 4 
    Apply vessel handover administration activities. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Information is relayed to skipper relating to fishing operations using company procedures. 

    ASSESSMENT CRITERION 2 
    Permit requirements are provided to skipper as per legislation. 

    ASSESSMENT CRITERION 3 
    Stores and bunker requirements are handed over to skipper as per company procedure. 

    ASSESSMENT CRITERION 4 
    Sign off of vessel handover is carried out as per company procedure. 

    SPECIFIC OUTCOME 5 
    Act on administrative data from vessels after sea trip. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Administrative data is analysed and filtered to establish suitable outcomes relating to the fishing trip as per company procedure and legislative requirements. 

    ASSESSMENT CRITERION 2 
    Shortfalls identified and recommendations made as per company procedure. 

    SPECIFIC OUTCOME 6 
    Apply insurance methodologies. 
    OUTCOME RANGE 
    Insurance methodologies are to be applied to crew and Vessel. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Insurance procedures and policies are explained as per company procedure and legislative requirements. 

    ASSESSMENT CRITERION 2 
    Reports are submitted and follow up is conducted as per company procedure. 

    ASSESSMENT CRITERION 3 
    Insurance premiums of vessel and crew are kept up to date and vessel depreciation is calculated as per company procedure. 

    SPECIFIC OUTCOME 7 
    Evaluate safety documents and recommend relevant safety improvements. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Safety documents and reports are obtained and analysed from safety committee of vessels as per company procedure and legislative requirements. 

    ASSESSMENT CRITERION 2 
    Recommendations and proposed changes are made to safety officer in line with legislative requirements. 

    ASSESSMENT CRITERION 3 
    Implementation of policies and procedures is overseen as per legislative requirements. 

    SPECIFIC OUTCOME 8 
    Apply refuelling and fire precautions (e.g. Hotwork & Immobilisation Certificates from Port Fire Department). 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Re-fuelling certificates are checked for accuracy and validity as per legislative requirements. 

    ASSESSMENT CRITERION 2 
    Hazards relating to re-fuelling and hotwork and precautionary measures that are to be taken are explained in line with defined company procedure in line with legislative requirements. 

    ASSESSMENT CRITERION 3 
    Reports are compiled, evaluated followed up on to ensure adherence to company procedure and legislative requirements. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard must be accredited as a provider through the relevant ETQA.
  • Moderation of assessment will be overseen by the relevant ETQA according to the moderation guidelines in the relevant qualification and the agreed ETQA procedures. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Maritime occupational safety related regulations.
  • Product administration relating to quotas and market requirements.
  • Permits administration.
  • Vessel handover administration activities.
  • Insurance methodologies.
  • Relevant safety improvements.
  • Refuelling and fire precautions Hot work & Immobilisation Certificates from Port Fire Department.
  • Understanding of port operations and harbour layouts.
  • Knowledge and application of effective sequencing activities for product well being.
  • Administrative implications of WCA, SAMSA, Customs, SABS and MCM legislation is understood. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identifying and solving problems in which responses display that responsible decisions using critical and creative thinking in carrying out the respective maritime related administrative activities. 

    UNIT STANDARD CCFO WORKING 
    Working effectively with others as a member of a crew during the execution of the respective maritime related administrative activities. 

    UNIT STANDARD CCFO ORGANISING 
    Organising and managing oneself and one's activities responsibly and effectively in order to carry out the related maritime administrative activities. 

    UNIT STANDARD CCFO COLLECTING 
    Collecting, analysing, organising and critically evaluating information in carrying out the respective maritime related administrative activities. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicating effectively using language skills in the modes of oral and/or written persuasion when carrying out the related maritime administrative functions. 

    UNIT STANDARD CCFO SCIENCE 
    Using science and technology effectively in carrying out related administrative activities. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrating an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation in carrying out the respective administrative activities. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    Supplementary Information:

    Glossary
  • LGSC (LSA) - Local General Safety Certificate (Local Safety Authority)
  • MOS Regulations - Machine Occupational Safety Regulations
  • Marpol - Marine Pollution
  • OHSA - Occupational Health and Safety Act
  • MOSR - Marine Occupational Safety Representative
  • SAMSA - South African Maritime Safety Authority
  • MCM - Marine and Coastal Management
  • WCA - Workman's Compensation Act
  • SABS - South African Bureau of Standards
  • HACCP - Hazard Analysis Critical Control Points

    Values
  • Correct maritime terminology is practised when conducting administrative activities.
  • Establish solid network base to ensure effective delivery.
  • Courteous communication is practised with superiors, peers and sub-ordinates.
  • Follow up to ensure vessels are in all respects ready for sea. 
    		•

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  67329   National Certificate: Inshore Maritime Operations  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2015-06-30  TETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.