SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Manage tangible collections records by collecting, documenting and retrieving information 
SAQA US ID UNIT STANDARD TITLE
114531  Manage tangible collections records by collecting, documenting and retrieving information 
ORIGINATOR
SGB Heritage Management Studies 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 02 - Culture and Arts Cultural Studies 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  16 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard has been designed as a part of a series which accredits competence in Heritage Management Studies. A student completing this unit standard will have been introduced to the appropriate museological procedures for collection documentation and information retrieval of movable heritage resources, with the aim of being able to apply or further develop such procedures within the heritage sector. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
Heritage Management Studies: an introduction to be completed before commencing with this unit standard. Work experience within the heritage sector or prior learning at NQF level 3 could be an advantage. 

UNIT STANDARD RANGE 
The different ways in which objects are accessioned are:
  • Loans
  • Donations
  • Bequests
  • Purchases
  • Exchanges

    The kind of files to be examined are:
  • Accession File
  • Donor file
  • Object file

    The major categories in classifying objects should be explored in the following context:
  • Art objects are collected primarily for their aesthetic qualities.
  • Historical objects - with the intent of interpreting the past.
  • Science objects - interpret natural and cultural phenomena.

    The de-accession policy of one of the following heritage institutions should be evaluated:
  • Natural History Museum
  • Cultural History Museum
  • Art Museum
  • Science and Technology Museum

    The legal implications are assessed in the light of:
  • Conditions set by donors
  • Conditions outlined in legislation
  • The policy of the institution

    Depending on the availability of resources, one of the following methods of documenting can be chosen when examining the ethical issues.
  • Photography and video
  • Participant observation
  • Survey techniques

    Classification systems are analysed for use in:
  • Natural history museums
  • Cultural history museums
  • Art museums
  • Science and technology museums

    Card index systems are routinely used to process and retrieve information systematically.
    (Range: Accession number card index; Object name and classification card index; Donor card index; Association (people and events) card index; Location card index) 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Record heritage objects accessioned in transactions between source and the institution. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Classification systems are analysed and selected appropriate to purpose. 

    ASSESSMENT CRITERION 2 
    Information is accurately entered into selected system. 

    ASSESSMENT CRITERION 3 
    Utility of classification system is realistically reflected on. 

    ASSESSMENT CRITERION 4 
    Recommendations are made regarding the classification system, with the aim of increasing efficiency and effectiveness of entering and extracting data. 

    SPECIFIC OUTCOME 2 
    Assess deaccessioning collections for heritage. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Deaccessioning procedures for objects/collections are analysed in context of usage followed in heritage institutions. 

    ASSESSMENT CRITERION 2 
    Deaccessioning policies are examined within the context of legal implications. 

    ASSESSMENT CRITERION 3 
    Deaccessioning procedures are assessed for the given contex. 

    ASSESSMENT CRITERION 4 
    Deaccessioning recommendations are made which are appropriate. 

    SPECIFIC OUTCOME 3 
    Monitor tangible collections inventory. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Inventory of tangible collections is accurately maintained at given intervals. 

    ASSESSMENT CRITERION 2 
    Status of tangible collections inventory is retrieved ad hoc and accurately on appropriate system. 

    ASSESSMENT CRITERION 3 
    Disparities between documented and actual inventories ethically and appropriately dealt with and reported. 

    ASSESSMENT CRITERION 4 
    Institutional inventory requirements exposed by the inventory are ethically and appropriately reported. 

    SPECIFIC OUTCOME 4 
    Adhere to the professional responsibilities and ethics when documenting living culture. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The ethics involved in documenting living culture are adhered to in terms of:
  • Relations towards those whose living culture is recorded.
  • Responsibility to the public.
  • Responsibility to the discipline.
  • Responsibility to learners. 


  • UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Assessment of learner achievements takes place at providers accredited by a relevant ETQA (RSA, 1998b) for the provision of programs that result in the outcomes specified for this unit standard.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with a relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard must be accredited as a provider with a relevant ETQA.
  • The relevant ETQA according to the moderation guidelines and the agreed ETQA procedures will oversee moderation of assessment and is responsible for moderation of learner achievements of learners who meet the requirements of this unit standard. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    Credited learners understand and can explain:
  • Key concepts in the documentation process are analysed
  • The criteria for collecting to focus on societal needs, the resources available in the institution, and the value of the item
  • Assigning a permanent number to an object and recording this number according to an accession numbering system
  • Identification of an artefact by referring to the accession number
  • Classify artefacts in accession by subject, object or usage
  • Devising a classificatory system based on existing models from data-capture forms and donor questionnaires; day-book; and fieldwork notes
  • Classifying items of heritage in terms of acceptable and relevant categories
  • Documenting the selection process by focussing on interim receipts with conditions
  • Marking items with interim receipt numbers 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems assessing deaccessioning collections for heritage. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others when making deaccessioning recommendations. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage themselves when managing collections inventory. 

    UNIT STANDARD CCFO COLLECTING 
    Evaluate information when monitoring collects inventory. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively when making deaccessioning recommendations. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology when managing collections inventory. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems when maintaining tangible collections records in general. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  48812   Further Education and Training Certificate: Heritage Practice  Level 4  NQF Level 04  Reregistered  2023-06-30  CATHSSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.