SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Plan and conduct community meetings 
SAQA US ID UNIT STANDARD TITLE
14043  Plan and conduct community meetings 
ORIGINATOR
SGB Water Sector 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 12 - Physical Planning and Construction Civil Engineering Construction 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 
2005-09-13  2008-09-13  SAQA 0160/05 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2009-09-13   2012-09-13  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The qualifying learner achieving this unit standard in combination with context expertise standard(s) will be able to plan, conduct and prepare minutes for community meetings. This competence will enable the learner to conduct meetings in accordance with an agenda taking into consideration the needs of the community. This will contribute towards effective communication with community members and accurate records of decisions taken at community meetings. In acquiring this competence the qualifying learner will lay a good foundation for future learning and action, and better understand the broader context of own work. Achieving this unit standard will enhance the employability of the qualifying learner. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
Literacy NQF Level 2, Knowledge of the roles and responsibilities of a community committee 

UNIT STANDARD RANGE 
Considerations: Household priorities, women, sports, migrant workers or month end

Problems: Lack of consensus, not covering all the topics on the agenda or lack of participation. 

Specific Outcomes and Assessment Criteria: 

SPECIFIC OUTCOME 1 
Explain the need for a community meeting. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. The need for a meeting is explained. 

ASSESSMENT CRITERION 2 
2. Relevant participants are identified. 

ASSESSMENT CRITERION 3 
3. Ways to ensure community participation in the meeting are explained. 

SPECIFIC OUTCOME 2 
Plan the community meeting. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. The procedure for calling a meeting in a community context is explained. 

ASSESSMENT CRITERION 2 
2. An agenda is compiled in accordance with the purpose of the meeting. 

ASSESSMENT CRITERION 3 
3. Relevant people are informed of the meeting and the purpose of the meeting. 

ASSESSMENT CRITERION 4 
4. Considerations when planning a meeting with community members are explained. 

ASSESSMENT CRITERION 5 
5. Date, time and venue for the meeting are confirmed with relevant people. 

SPECIFIC OUTCOME 3 
Conduct the meeting. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. The objectives and the agenda are confirmed at the beginning of the community meeting. 

ASSESSMENT CRITERION 2 
2. The topics on the agenda are covered. 

ASSESSMENT CRITERION 3 
3. Participation of community members is encouraged during the meeting. 

ASSESSMENT CRITERION 4 
4. Agreement on decisions is reached. 

ASSESSMENT CRITERION 5 
5. Problems are identified and contingency plans are explained. 

SPECIFIC OUTCOME 4 
Record the minutes of the community meeting and communicate decisions taken. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. The minutes are recorded during the meeting. 

ASSESSMENT CRITERION 2 
2. The minutes are an accurate reflection of the meeting and decisions taken. 

ASSESSMENT CRITERION 3 
3. The minutes are communicated to relevant people. 

ASSESSMENT CRITERION 4 
4. A copy of the minutes is kept in accordance with procedures. 

ASSESSMENT CRITERION 5 
5. Decisions taken during the meeting are communicated to relevant people. 


UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
1. Anyone assessing a learner or moderating the assessment of a learner against this unit standard must be registered as an assessor with the relevant ETQA.
2. Any institution offering learning that will enable the achievement of this unit standard must be accredited as a provider with the relevant ETQA.
3. Assessment and moderation of assessment will be overseen by the relevant ETQA according to the ETQA policies and guidelines for assessment and moderation.
4. Moderation must include both internal and external moderation of assessments at exit points of the qualification, unless ETQA policies specify otherwise. Moderation should also encompass achievement of the competence described both in individual unit standards as well as the integrated competence described in the qualification. 

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
Learners should have a knowledge and understanding of:

1. Ways to cope with problems during a meeting.
2. Ways to improve the running of a meeting.
3. Steps to take if community members do not participate during the meeting.
4. Steps to take if community members do not arrive for the meeting.
5. Gender considerations when conducting a community meeting.
6. Ways to encourage women to attend and participate in meetings.
7. Local customs to consider when conducting a community meeting.
8. The procedure to follow when calling and conducting a meeting. (Invitation, local meeting place/ venue)
9. Standard meeting protocols and procedures and the importance of following these.
10. Ways of managing discussions so that the objectives of the meeting are met.
11. The importance of following up on decisions after the meeting and giving feedback to the community. 


Critical Cross-field Outcomes (CCFO): 

UNIT STANDARD CCFO IDENTIFYING 
Identify and solve problems in which responses display that responsible decisions using critical and creative thinking have been made. This relates to:

Considerations when planning a meeting with community members are explained.
Problems are identified and contingency plans are explained. 

UNIT STANDARD CCFO WORKING 
Work effectively with others as a member of a team, group, organisation, and community. This relates to the following specific outcomes:

Plan the community meeting.
Conduct the meeting.
Record the minutes of the community meeting and communicate decisions taken. 

UNIT STANDARD CCFO ORGANISING 
Plan, organise and manage oneself and one's activities responsibly and effectively. This relates to the following assessment criteria:

The procedure for calling a meeting in a community context is explained.
An agenda is compiled in accordance with the purpose of the meeting.
Relevant people are informed of the meeting and the purpose of the meeting.
Considerations when planning a meeting with community members are explained.
Date, time and venue for the meeting are confirmed with relevant people. 

UNIT STANDARD CCFO COLLECTING 
Collect, analyse, organise and critically evaluate information. This relates to:

Considerations when planning a meeting with community members are explained.
Problems are identified and contingency plans are explained. 

UNIT STANDARD CCFO COMMUNICATING 
Record the minutes of the community meeting and communicate decisions taken. This relates to all assessment criteria. 

UNIT STANDARD CCFO SCIENCE 
Use science and technology effectively and critically, showing responsibility towards the environment and health of others. This relates to:

The minutes are recorded during the meeting.
A copy of the minutes is kept in accordance with procedures. 

UNIT STANDARD CCFO DEMONSTRATING 
Demonstrate an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation. This relates to:

Ways to ensure community participation in the meeting are explained.
Decisions taken during the meeting are communicated to relevant people. 

UNIT STANDARD NOTES 
When conducting assessments, assessors must ensure that they are familiar with the full text of the unit standards being assessed. Assessors must ensure that the assessment covers the specific outcomes, critical cross-field outcomes and essential embedded knowledge by developing assessment activities and tools, which are appropriate to the contexts in which the learners are working. These activities and tools may include self-assessment, peer assessment, formative and summative assessment. It may be more effective and efficient to assess a number of unit standards together in an integrated way, thus reducing the overall number of assessments and ensuring that commonalities that exist between a number of unit standards are captured in a way that makes sense for assessment.

ASSESSMENT OPTION
Learners could be assessed using the following methods:
Oral or written questions
Observation
Product sample minutes / agenda 

QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
  ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
Core  61669   Further Education and Training Certificate: Community Water, Health and Sanitation Facilitation  Level 4  NQF Level 04  Reregistered  2023-06-30  EWSETA 
Core  23708   National Certificate: Community Water, Sanitation and Health Facilitation  Level 4  NQF Level 04  Passed the End Date -
Status was "Reregistered" 
2008-06-11  Was EWSETA until Last Date for Achievement 
Elective  50309   Further Education and Training Certificate: Environmental Practice  Level 4  NQF Level 04  Reregistered  2023-06-30  LG SETA 


PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
 
1. ALL CONNECTIONS TRAINING AND CONSTRUCTION (PTY) LTD 
2. Alpha Business Consultants 
3. AMBROSER SOLUTIONS (PTY) LTD 
4. Asiphokuhle Training and Research Institute 
5. Atlegang Training Consulting 
6. Bantubanye Skills 
7. Bikologix Projects 
8. BLUE POINTER ENERGY 
9. CHILUTSI TRADING ENTERPRISE 
10. CTC College(PTY) LTD. 
11. DINALEDI MANAGEMENT AND SERVICE 
12. DINALEDI MANAGEMENT AND SERVICES 
13. Elective Training Institute Enterprise CC 
14. ESKOM GENERATION - PALMIET PUMP STORAGE GRABOUW 
15. ESKOM KOEBERG POWER STATION - MC&I TRADE TEST CENTRE 
16. Glere Skills and Consultants 
17. Growth Management Consulting 
18. HAZYVIEW WATER SKILLS ACADEMY 
19. Hilmark Trading (PTY) LTD 
20. HWM CONSULTANCY (PTY) LTD 
21. Inafrica General Trading Pty LTD 
22. INDUSTRIES EDUCATION & TRAINING INSTITUTE - PE TTC 
23. Josmap Training Institute 
24. Kuyakhula Development Initiatives 
25. LIBALELE DEVELOPMENT ENTERPRISE 
26. Makavila Suppliers CC. 
27. Mamuhle Academy 
28. Mimosa Business Consultants 
29. Mintirho Development Services 
30. Mission Point Consulting 
31. MML Consulting CC. 
32. Mohlaje Solutions (Pty) Ltd 
33. NKANYEZI FOUNDATION 
34. Nonunu Projects 
35. PIONEERS SKILLS DEVELOPMENT INSTITUTE 
36. PMA Holdings (PTY ) LTD. 
37. POTCH - UTC (PTY) LTD 
38. POWER SYSTEMS TRAINING, CAPE TOWN 
39. PROGRESSIVE SCHOOL OF BUSINESS AND ENGINEERING (PTY) LTD 
40. PWI CORPORATE TRAINING PTY LTD 
41. Rand Water Vereeniging 
42. Reflections Development Institute 
43. SEANEGO INTERGRATED NATURAL RESOURCES MANAGEMENT 
44. Shakaneng Trading 
45. SIZA NESU TRAINING AND DEVELOPMENT 
46. SOL-TECH OPLEIDINGSENTRUM 
47. South African ABET Development Agency SAADA 
48. Talent Emporium Academy (PTY) Ltd 
49. Thando Consulting Services 
50. The Crimson CO CC. 
51. THOBOLOGO TRAINING & EDUCATION GROUP 
52. Thubelihle Graduate Institute 
53. Tovani Traiding 299 
54. Tradesman Consulting and Training Solutions 
55. Tshepang Consulting & Project 
56. Tshwane Training Institute (PTY) LTD. 
57. Ubuqhawe Consulting (Pty) Ltd 
58. Umfolozi FET College 
59. Vicmat Consultants 



All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.