SAQA

All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.

SOUTH AFRICAN QUALIFICATIONS AUTHORITY

REGISTERED UNIT STANDARD:

Maintain an existing information system in a business environment

SAQA US ID	UNIT STANDARD TITLE
14340	Maintain an existing information system in a business environment
ORIGINATOR
SGB Administration
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-
FIELD			SUBFIELD
Field 03 - Business, Commerce and Management Studies			Office Administration
ABET BAND	UNIT STANDARD TYPE	PRE-2009 NQF LEVEL	NQF LEVEL	CREDITS
Undefined	Regular-Fundamental	Level 2	NQF Level 02	4
REGISTRATION STATUS		REGISTRATION START DATE	REGISTRATION END DATE	SAQA DECISION NUMBER
Reregistered		2018-07-01	2023-06-30	SAQA 06120/18
LAST DATE FOR ENROLMENT		LAST DATE FOR ACHIEVEMENT
2024-06-30		2027-06-30

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.

This unit standard does not replace any other unit standard and is not replaced by any other unit standard.

PURPOSE OF THE UNIT STANDARD

This unit standard provides a broad introduction to the archiving of information in a business environment. The focus is knowledge, skills, values and attitudes in relation to the learner`s own context and experience of the world of work.

The qualifying learner is capable of:

Storing and retrieving information using an established storage system

Filing paper-based or electronic documentation or books, magazines and other reference material

Booking items in and out of the system and tracing missing items

Classifying and cross-referencing simple information

Understanding the significance of maintaining confidentiality

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING

There is open access to this unit standard. Learners should:/

Hold a GETC or equivalent qualification

Be competent in communication and mathematical literacy NQF level 1

UNIT STANDARD RANGE

The typical scope of this unit standard is the storage and retrieval of information, both paper and/or electronic in a business environment.

Specific Outcomes and Assessment Criteria:

SPECIFIC OUTCOME 1

Store information using an existing storage system

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

1. Paper based documentation is classified, sorted and recorded according to established requirements.

ASSESSMENT CRITERION 2

2. Information is stored in the correct location and sequence and the learner understands the effect that misfiled documentation has on an oraganisation.

ASSESSMENT CRITERION 3

3. Documents are stored in a manner that ensures that they are undamaged, safe and accessible when required.

ASSESSMENT CRITERION 4

4. Information is classified and cross-referenced accurately Classification uncertainties are referred to an appropriate authority.

ASSESSMENT CRITERION 5

5. The method of classification and cross-referencing is understood and the problems that result from unconventional classification and cross-referencing are explained in a familiar context.

ASSESSMENT CRITERION 6

6. The process for locating information is current, accurate and in a prescribed format according to the organisation's procedures for archiving. The learner understands the implications for productivity when an item cannot be located.

ASSESSMENT CRITERION 7

7. Source and gather filing documentation.

ASSESSMENT CRITERION NOTES