SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Manage a simple event or community recreation programme 
SAQA US ID UNIT STANDARD TITLE
243614  Manage a simple event or community recreation programme 
ORIGINATOR
SGB Sport, Recreation & Fitness 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 02 - Culture and Arts Sport 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  12 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners credited with this unit standard are able to design a programme for a simple community recreation programme, develop and implement operations plans and prepare a schedule for a simple community recreation programme; co-ordinate the implementation and conduct an evaluation of a simple community recreation programme.

On completion of this unit standard the qualifying learner will be able to:
  • Perform a simple needs analysis to plan an event or community recreation programme.
  • Design a simple event or community recreation programme based on the results of the needs analysis.
  • Develop and implement an operations plan for a simple event or community recreation programme.
  • Prepare a schedule or timetable for a simple event or community recreation programme.
  • Co-ordinate the implementation of a simple event or a community recreation programme.
  • Evaluate and review the programme. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this unit standard will have demonstrated competence in numeracy and literacy at NQF Level 3 or equivalent. 

    UNIT STANDARD RANGE 
  • Community recreation programmes include festivals, competitions, functions, holiday programmes, cultural celebrations, arts, music, and drama performances.
  • A simple programme is determined by having a combination of most of the following features:

    > Short lead time (less than three months).
    > Presented on a daily basis for sustainability.
    > Small organizing group (up to three people).
    > Smaller events within a bigger programme.
    > Participants are mainly local people.
    > Simple organizational structure.
  • All documentation complies with the requirements of the organizing body.
  • The term "programme" has been used to refer to:

    > The overall programme, examples of which have been described above.
    > A timetable of smaller events within the overall event or programme and information relating to both the smaller events and the overall event or programme.
  • The term "event" has been used to refer to:

    > The overall event, examples of which have been stated above.
    > Smaller events within the overall event or programme. 
    		•

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Perform a simple needs analysis to plan an event or community recreation programme. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The purpose of the needs analysis in the community before developing a recreation programme is described. 

    ASSESSMENT CRITERION 2 
    The team that will perform the study is explained and identified. 

    ASSESSMENT CRITERION 3 
    The objectives of the needs analysis are identified. 

    ASSESSMENT CRITERION 4 
    A tool for the needs analysis is prepared. 
    ASSESSMENT CRITERION RANGE 
    Surveys, questionnaires, meetings, feedback forms.
     

    ASSESSMENT CRITERION 5 
    The distribution and collection of the analysis tools are scheduled. 

    SPECIFIC OUTCOME 2 
    Design a simple event or community recreation programme based on the results of the needs analysis. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The recreation needs of the community based on the needs analysis is explained. 

    ASSESSMENT CRITERION 2 
    The objectives of the recreation programme are clearly described. 

    ASSESSMENT CRITERION 3 
    The characteristics of the target groups are explained and activities to meet the needs of each target group is listed. 

    ASSESSMENT CRITERION 4 
    Create a programme to meet the needs of the target group and the overall objectives of the programme and the strategic plan of the organization. 

    SPECIFIC OUTCOME 3 
    Develop and implement an operations plan for a simple event or community recreation programme. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    A project action plan and time frame for implementation is prepared and documented. 

    ASSESSMENT CRITERION 2 
    All approvals, permits, and permission for the staging of the event or programme are identified and obtained. 
    ASSESSMENT CRITERION RANGE 
    Permits, approvals, permission may be required from the local and provincial councils, police, residents, and businesses.
     

    ASSESSMENT CRITERION 3 
    All venues and facilities are identified and confirmed for the events and programmes. 
    ASSESSMENT CRITERION RANGE 
    Facilities include seating, lighting, sound systems, change rooms with showers and toilets, media facilities, pay entrances.
     

    ASSESSMENT CRITERION 4 
    All entry or registration forms and tickets are prepared. 

    ASSESSMENT CRITERION 5 
    The resource requirements for the successful operation of the event or programme is identified and requisitioned. 
    ASSESSMENT CRITERION RANGE 
    Human resources - including volunteers, funding, equipment, first aid, safety, and security.
     

    ASSESSMENT CRITERION 6 
    A budget for the event or programme is prepared and confirmed. 

    ASSESSMENT CRITERION 7 
    A contingency plan is developed to ensure the success of the event or programme. 
    ASSESSMENT CRITERION RANGE 
    Contingencies may include: inclement weather, equipment, insufficient funding, few or large numbers of participants, personnel on duty.
     

    ASSESSMENT CRITERION 8 
    The plans for managing the event to meet the objectives as described are prepared and implemented. 
    ASSESSMENT CRITERION RANGE 
    Plans include publicity prior to, during and after the event or programme, recruitment of staff, assembly and maintenance of resources, managing the budget, management of contingencies.
     

    ASSESSMENT CRITERION 9 
    Sponsorship proposals are prepared and presented to potential sponsors according to the requirement of the event or programme. 

    SPECIFIC OUTCOME 4 
    Prepare a schedule or timetable for a simple event or community recreation programme. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The timetable and schedule for the implementation of the programme or event is prepared and recorded. 

    ASSESSMENT CRITERION 2 
    All resources are allocated according to the timetable and schedule of events or programmes. 

    ASSESSMENT CRITERION 3 
    The timetable is distributed to all individuals involved with the event or programme. 
    ASSESSMENT CRITERION RANGE 
    Individuals may include participants, officials, human resources, media, support personnel, activity leaders, spectators, and security staff.
     

    SPECIFIC OUTCOME 5 
    Co-ordinate the implementation of a simple event or a community recreation programme. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The timetable is modified to accommodate late withdrawals, and entries and communicate all changes to all individuals in writing. 
    ASSESSMENT CRITERION RANGE 
    Individuals may include registered participants, officials, media, support groups, activity leaders, coaches, spectators.
     

    ASSESSMENT CRITERION 2 
    The event or programme is implemented according to the documented timetable. 

    ASSESSMENT CRITERION 3 
    All resources is made available for the successful implementation of the event or programme. 

    ASSESSMENT CRITERION 4 
    All access points for participants, spectators, support personnel, emergency services, media and police is clearly signposted, managed and controlled. 
    ASSESSMENT CRITERION RANGE 
    Access includes admittance, car parking, seating, disbursing.
     

    ASSESSMENT CRITERION 5 
    All facilities and venues are properly taken care of in terms of cleanliness, safety and good repair. 

    ASSESSMENT CRITERION 6 
    All public relations and management plans are implemented according to documented procedures. 

    ASSESSMENT CRITERION 7 
    All equipment is accounted for, returned in good working order and stored safely for future use. 

    SPECIFIC OUTCOME 6 
    Evaluate and review a simple event or community recreation programme. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Appropriate methods for evaluation of the programme is described and performed. 
    ASSESSMENT CRITERION RANGE 
  • Evaluation methods may include survey, questionnaire, and inventory, participant feed back.
  • Type of information sought may include achievement of programme objectives, requirements of funders, number of participants, needs of participants, level of support from the community effectiveness of the media coverage.
     
    		•

    ASSESSMENT CRITERION 2 
    The evaluation results are compared to the programme objectives to establish to what extent they have been met. 

    ASSESSMENT CRITERION 3 
    The event or recreation programme is reviewed and recommendations are made for future programmes. 

    ASSESSMENT CRITERION 4 
    A written report is presented to the supervisor and managers on the success or failure of the recreation programme. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed against this unit standard (including through RPL) may apply to an assessment agency, assessor or provider institution accredited by the relevant Education and Training Quality Assurance body (ETQA), or one with an appropriate memorandum of understanding (MOU) with the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA, or one with an appropriate MOU with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard, or assessing this unit standard, must be accredited as a provider with the relevant ETQA, or one with an appropriate MOU with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA, or one with an appropriate MOU with the relevant ETQA. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The qualifying learner is able to demonstrate knowledge and understanding of:
  • Gathering information from various sources to determine the recreation needs of the community.
  • Programme design based on objectives.
  • Developing an operations plan for a recreation programme.
  • Integrating all available resources for a successful programme.
  • Compiling a report based on the results of the evaluation and review process. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    The learner is able to identify and solve problems that relate to community recreation needs to improve the quality of life for all citizens. 

    UNIT STANDARD CCFO ORGANISING 
    The learner is able to organize oneself, the resources and the activities to ensure all operational plans are properly executed. 

    UNIT STANDARD CCFO COLLECTING 
    The learner is able to collate all information from various sources to compile a report and make recommendations for future planning. 

    UNIT STANDARD CCFO COMMUNICATING 
    The learner is able to communicate effectively with all parties - office staff, participants, media, donors, and others to ensure a winning programme. 

    UNIT STANDARD CCFO DEMONSTRATING 
  • The learner is able to understand the impact of the Recreation programme on the environment and the people.
  • The learner is able to recognize the world as a set of systems whereby the different stakeholders need to collaborate to create a balance. 
    		•

    UNIT STANDARD CCFO CONTRIBUTING 
  • The learner is able to follow all organizational procedures to ensure personal effectiveness and organization efficiency.
  • The learner is able to demonstrate entrepreneurial initiative in the economical use of all resources through an understanding of the cultural diversity in the community and in the provision of effective services. 
    		•

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  58163   Further Education and Training Certificate: Community Recreation  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  CATHSSETA 
    Elective  67461   Further Education and Training Certificate: Event Support  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  71729   Further Education and Training Certificate: Public Relations Practice  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SERVICES 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. SIYAKHA ADVENTURE TEAM LEARNING INSTITUTE (PTY) LTD 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.