SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Process data using information technology 
SAQA US ID UNIT STANDARD TITLE
110025  Process data using information technology 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 4  NQF Level 04  5 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2009-11-03  2010-03-11  SAQA 0160/05 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2011-03-11   2014-03-11  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard is replaced by: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
263414  Process data using information technology  Level 4  NQF Level 04  5   

PURPOSE OF THE UNIT STANDARD 
Persons credited with this unit standard are able to follow basic procedures for maintaining a computer-based information system, and able to extract relevant information. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
Persons attempting this unit standard should be competent:
  • Communication at NQF Level 3.
  • Mathematical Literacy at NQF Level 3.
  • Computer Literacy at NQF Level 3. 
    		•

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Capture information from source documents onto a computer system. 
    OUTCOME RANGE 
  • Information: Words, numbers, information to be coded using reference codes.
  • Source documents: Complete and incomplete.
  • Computer systems: Databases, spreadsheets, backups.
  • Types of inputting: Addition of new information, the generation of unique reference codes, the modification of existing information, deletion / cancelling of existing information.
  • Examples of databases: Job costing, sales ledgers, purchase/bought ledgers, employee database and cash logs.
  • Examples of unique reference codes: Job costing, customer references, invoice numbers, employee numbers. 
    		•

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. All vital fields are completed accurately. 

    ASSESSMENT CRITERION 2 
    2. Incomplete or unauthorised source documents are referred for clarification. 

    ASSESSMENT CRITERION 3 
    3. All errors in data capturing and coding are identified and corrected as required. 

    ASSESSMENT CRITERION 4 
    4. The correct part of the computer system is used for capturing data. 

    ASSESSMENT CRITERION 5 
    5. New, unique reference codes are generated as necessary. 

    ASSESSMENT CRITERION 6 
    6. Data capturing is completed to agreed deadline. 

    ASSESSMENT CRITERION 7 
    7. Organisational procedures for filing source documents are followed for the organization in question. 

    ASSESSMENT CRITERION 8 
    8. Risks to the information technology environment are minimised at all times. 

    SPECIFIC OUTCOME 2 
    Generate and print standard reports on a computer system. 
    OUTCOME RANGE 
  • Generation: Specification of the start and finish of the range and selection of the required report.
  • Standard reports: Bar charts, pie charts, histograms, standard database reports (some of which require special stationery).
  • Computer systems: Databases, spreadsheets, backups.
  • Examples of standard: Invoices, payments, pay runs, statements of accounts, infringement reports and database reports flextime reports. 
    		•

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Printed information is correct and complete. 

    ASSESSMENT CRITERION 2 
    2. Hard copy is clean, clearly printed and aligned correctly. 

    ASSESSMENT CRITERION 3 
    3. Efforts are made to minimise the wastage of paper. 

    ASSESSMENT CRITERION 4 
    4. The printer area is kept clean and tidy. 

    ASSESSMENT CRITERION 5 
    5. Work is produced to agreed deadline. 

    ASSESSMENT CRITERION 6 
    6. Documents are correctly collated and distributed as directed. 

    ASSESSMENT CRITERION 7 
    7. Risks to the information technology environment are minimised at all times. 

    SPECIFIC OUTCOME 3 
    Obtain information from an information system. 
    OUTCOME RANGE 
  • Information locations: Database, unique reference codes.
  • Information: Obtained for own work and area of responsibility, obtained on request from others.
  • Difficulties: Costs incurred, time taken. 
    		•

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. The required information is correctly located within the IS structure. 

    ASSESSMENT CRITERION 2 
    2. Advice is sought where there are difficulties in obtaining the required information. 

    ASSESSMENT CRITERION 3 
    3. Additional authorisation is obtained for sensitive or confidential information, in accordance with the organisation`s security regulations. 

    ASSESSMENT CRITERION 4 
    4. Information is checked for its accuracy and completeness. 

    ASSESSMENT CRITERION 5 
    5. Information is stored in a format which helps others to access and use it. 

    ASSESSMENT CRITERION 6 
    6. Confidential information is kept secure and not disclosed to unauthorised people. 

    SPECIFIC OUTCOME 4 
    Produce documents for the analysis of numerical information. 
    OUTCOME RANGE 
  • Documents: Produced by modification, creation.
  • Documents: Those which require possible rounding errors, those which have conditions in some formulas, and those which are used to produce graphs.
  • Documents: For own work and area of responsibility, on request from others.
  • Information: Numeric, alphabetic. 
    		•

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. The document is titled in a way that clearly defines its use and purpose. 

    ASSESSMENT CRITERION 2 
    2. The arrangement of the document is consistent with organisational conventions. 

    ASSESSMENT CRITERION 3 
    3. All rates and other numeric inputs and assumptions are stated to the correct number of decimal places. 

    ASSESSMENT CRITERION 4 
    4. Calculated values are checked for correctness when changes are made to the inputs. 

    ASSESSMENT CRITERION 5 
    5. The document is used to carry out data modifications and for the entering of related formulas. 

    ASSESSMENT CRITERION 6 
    6. Each document is formatted clearly and accurately. 

    ASSESSMENT CRITERION 7 
    7. A method is selected to eliminate rounding errors which is suitable for the purpose of the document. 

    ASSESSMENT CRITERION 8 
    8. Confidential information is kept secure and not disclosed to unauthorised people. 

    SPECIFIC OUTCOME 5 
    Contribute to the quality of the management information system. 
    OUTCOME RANGE 
  • MIS: Computerised system. 
    		•

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Potential improvements to the IS are identified and considered for their impact on the quality of the system and any interrelated systems. 

    ASSESSMENT CRITERION 2 
    2. Suggestions for changes are supported by a clear rationale as to how they could improve the quality of the system. 

    ASSESSMENT CRITERION 3 
    3. The reliability of assumptions and judgements made is assessed and clearly stated. 

    ASSESSMENT CRITERION 4 
    4. The benefits and costs of all changes are described accurately. 

    ASSESSMENT CRITERION 5 
    5. Suggestions are presented clearly and in a way that helps people to understand and act on them. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation for this Unit Standard shall be obtained from the relevant Education and Training Quality Assurance Body, through summative and formative assessment by a registered assessor.
  • Assessors must be registered as an Assessor with the relevant ETQA, or with an ETQA that has a Memorandum of Agreement with the relevant ETQA.
  • Moderators must be registered as assessors with the relevant ETQA, or with an ETQA that has a Memorandum of Agreement with the relevant ETQA.
  • Training providers must be accredited by the relevant ETQ, or with an ETQA that has a Memorandum of Agreement with the relevant ETQA.

    Moderation should include both internal and external moderation where applicable. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    An understanding of:
  • Basic computer operating systems.
  • Backups.

    General Information Technology:
  • Purpose and Application of IS.
    Specific outcomes:
    Obtain information from an information system.
    Produce documents for the analysis of numerical information.
  • Relationship between IS and other IT applications.
    Specific outcomes:
    Obtain information from an information system.
    Produce documents for the analysis of numerical information.
    Contribute to the quality of the management information system.
  • Range of IS use in organisations.
    Specific outcomes:
    Obtain information from an information system.
    Contribute to the quality of the management information system.
  • Range of document products.
    Specific outcomes: Produce documents for the analysis of numerical information.
  • Interfaces with other software packages: databases, documents, word processors.
    Specific outcomes: Produce documents for the analysis of numerical information.
  • Purpose and application of document.
    Specific outcomes: Produce documents for the analysis of numerical information.

    The Organisation:
  • Types of information contained within the IS.
    Specific outcomes:
    Obtain information from an information system.
    Produce documents for the analysis of numerical information.
    Contribute to the quality of the management information system.
  • Location of information sources.
    Specific outcomes:
    Obtain information from an information system.
    Produce documents for the analysis of numerical information.
    Contribute to the quality of the management information system.
  • Ways of organising, interpreting and presenting information.
    Specific outcomes:
    Obtain information from an information system.
    Produce documents for the analysis of numerical information.
    Contribute to the quality of the management information system.
  • Relevant security and legal regulations and their purpose.
    Specific outcomes:
    Obtain information from an information system.
    Produce documents for the analysis of numerical information.
    Contribute to the quality of the management information system.
  • The organisation`s computer software systems and networking.
    Specific outcomes:
    Obtain information from an information system.
    Produce documents for the analysis of numerical information.
    Contribute to the quality of the management information system.
  • Cost-benefit analysis techniques.
    Specific outcomes: Contribute to the quality of the management information system. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    The learner is able to identify and solve information technology problems using critical and creative thinking processes. 

    UNIT STANDARD CCFO WORKING 
    The learner is able to work effectively with others as a member of a team, group, organization or community in order to ensure that all data is entered into the system. 

    UNIT STANDARD CCFO ORGANISING 
    The learner is able to organize and manage oneself and one`s activities responsibly and effectively in order to ensure that all data is gathered and processed within defined time frames. 

    UNIT STANDARD CCFO COLLECTING 
    The learner is able to collect, analyse, organise and critically evaluate technological information relating to the payroll system. 

    UNIT STANDARD CCFO COMMUNICATING 
    The learner is able to communicate effectively using visual, mathematical and / or language skills in the modes of oral and / or written persuasion in order to process payroll data. 

    UNIT STANDARD CCFO SCIENCE 
    The learner is able to use science and payroll technology effectively and critically, showing responsibility towards the environment and health of others. 

    UNIT STANDARD CCFO DEMONSTRATING 
    The learner is able to demonstrate an understanding of the world as a set of interrelated systems by recognizing that problem-solving contexts relating to information technology do not exist in isolation and that the payroll system needs to be congruent with all other related systems. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    UNIT STANDARD NOTES 
    This unit standard has been replaced by unit standard 263414, which is "Process data using Information Technology", Level 4, 5 credits. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  93997   National Certificate: Contact Centre and Business Process Outsourcing Support  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-07-30  As per Learning Programmes recorded against this Qual 
    Core  35927   National Certificate: Payroll Administration Services  Level 4  Level TBA: Pre-2009 was L4  Passed the End Date -
    Status was "Reregistered"     		 2009-11-07  Was SERVICES until Last Date for Achievement 
    Core  48888   National Diploma: Hiring Operations Management  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2016-12-31  SERVICES 
    Elective  50479   Further Education and Training Certificate: Advertising  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  MICTS 
    Elective  65989   Further Education and Training Certificate: Human Settlements Development  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  CETA 
    Elective  58800   Further Education and Training Certificate: Project Support Services  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SERVICES 
    Elective  61609   Further Education and Training Certificate: Volunteer Support  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  67229   National Diploma: Payroll Administration Services  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SERVICES 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. College Africa Group (Pty) Ltd 
    2. HILLCROSS BUSINESS SCHOOL (PTY 
    3. Ikusasalethu Youth Development Project NPC 
    4. MBOWA COLLEGE PTY LTD 
    5. Metanoia Ratings PTY LTD 
    6. Musengavhadzimu Media 
    7. Nyathela Business College 
    8. OPELONG BUSINESS INSTITUTE (PT 
    9. Peo Entle HIV Wellness Management and Youth Skills Development NPO 
    10. QUALITATIVE INNOVATIVE SOLUTIONS 
    11. Richfield Graduate Institute of Technology Pty Ltd 
    12. Varsity Institute of Science & Technology (Pty)Ltd 
    13. Visionary Skill Academy 
    14. VUTHLARI MARKETING CONSULTING 
    15. Whitestone College 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.