SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Manage finances of the mission 
SAQA US ID UNIT STANDARD TITLE
114870  Manage finances of the mission 
ORIGINATOR
SGB Diplomacy, Protocol and Foreign Affairs Assist 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 08 - Law, Military Science and Security Sovereignty of the State 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 6  Level TBA: Pre-2009 was L6 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 
2007-06-26  2008-11-26  SAQA 0160/05 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2009-11-26   2012-11-26  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard is replaced by: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
259983  Manage finances of the mission  Level 6  Level TBA: Pre-2009 was L6  20   

PURPOSE OF THE UNIT STANDARD 
This unit standard has as its core purpose to qualify learners to manage the finances of a mission and keep financial records accurately.

The qualifying learner will be able to:
  • Explain PFMA financial principles for running a mission office.
  • Establish accounting systems and internal control mechanisms.
  • Compile and explain an income and expenditure statement.
  • Plan and prepare a budget for the mission.
  • Analyse elements of a balance sheet.
  • Use the evidence in financial statements to make a decision. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this unit standard are assumed to have a Level 5 qualification or RPL equivalent. 

    UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain PFMA financial principles for running a mission office. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The principles, rules and regulations of the PFMA are explained and applied. 

    ASSESSMENT CRITERION 2 
    The role and function of executive authorities and the accounting officer are explained. 

    ASSESSMENT CRITERION 3 
    Treasury regulations and financial management systems are implemented. 

    ASSESSMENT CRITERION 4 
    The planning and budgetary cycle is explained. 

    ASSESSMENT CRITERION 5 
    The specific roles in financial administration are clarified. 

    SPECIFIC OUTCOME 2 
    Establish accounting systems and internal control mechanisms. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The necessary accounts record systems are established. 

    ASSESSMENT CRITERION 2 
    Income and expenditure records and registers are managed. 

    ASSESSMENT CRITERION 3 
    Financial claims and payment method procedures are implemented. 

    ASSESSMENT CRITERION 4 
    Knowledge of foreign currencies and exchange rates is demonstrated. 

    ASSESSMENT CRITERION 5 
    Responsibility for preparation of expenditure and receipt vouchers is undertaken. 

    ASSESSMENT CRITERION 6 
    Auditing of monthly accounts is supervised. 

    SPECIFIC OUTCOME 3 
    Compile and analyse an income and expenditure statement. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The monthly income and expenditure statement of the mission is analysed and aligned to the PFMA requirements. 

    ASSESSMENT CRITERION 2 
    The sources of income and expenditure in a mission office are evaluated and justified. 

    ASSESSMENT CRITERION 3 
    Recommendations are made to ensure the financial well being of a mission. 

    SPECIFIC OUTCOME 4 
    Plan and prepare a budget for the mission. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Monthly income and expenditure for mission is estimated using past statements. 

    ASSESSMENT CRITERION 2 
    Motivation for the draft estimates is compiled. 

    ASSESSMENT CRITERION 3 
    Monthly expenditure reports are compiled. 

    ASSESSMENT CRITERION 4 
    Skills in preparing a 1st /2nd budget report are developed. 

    ASSESSMENT CRITERION 5 
    The MTEF is compiled. 

    SPECIFIC OUTCOME 5 
    Analyse a mission balance sheet. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The purpose of a balance sheet is explained. 

    ASSESSMENT CRITERION 2 
    The concept of an asset is explained and the assets in a balance sheet are classified in terms of fixed and current assets of the mission. 

    ASSESSMENT CRITERION 3 
    The concept of a liability is explained and the liabilities in a balance sheet are classified in terms of long term and current liabilities in a mission context. 

    SPECIFIC OUTCOME 6 
    Use valid evidence to make financial decisions in a mission context. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The financial strengths and weaknesses of the mission office are analysed and suggestions are made of ways to reduce expenditure. 

    ASSESSMENT CRITERION 2 
    The opening and operating of bank accounts for the mission is monitored. 

    ASSESSMENT CRITERION 3 
    Skills in operating multiple currencies are demonstrated. 

    ASSESSMENT CRITERION 4 
    Financial reports are prepared to PFMA prescripts. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Treasury requirements
  • Requisition of funds
  • Financial concepts
  • Accounting systems
  • Opening and operating of bank accounts
  • Financial statements: balance sheets
  • Assets and liabilities
  • The role, benefits and principles of the PFMA
  • The planning and budget cycle
  • Mission accounts rules and regulations
  • Records and registers of expenses
  • Claims, methods of payment and exchange rate of currencies
  • Income and expenditure statement
  • Foreign currencies, exchange rates and operating multiple currencies
  • Duties of LPR accountant
  • Sources of income and expenditure in a mission office
  • Budgets & reports FA 501 FA542
  • MTEF
  • Basic balance sheet: assets and liabilities
  • Auditing of monthly accounts 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to the finances in the mission office. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one's activities by carefully analysing financial information when making decisions. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information in order to develop sound financial decisions and understand the implications for a mission office. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and/or language skills in context managing the accounting system of the mission office. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    UNIT STANDARD NOTES 
    This unit standard has been replaced by unit standard 259983, which is "Manage finances of the mission", Level 6, 20 credits.

    Assessment methods and integrated assessment

    Ensure that assessment covers the specific outcomes, the critical cross-field outcomes and the essential embedded knowledge. Assessment activities should be appropriate to the context and tools may include self-assessment, peer assessment, formative and summative assessment.

    A range of assessment methods should be used, including direct observation, product sample, simulation, questioning (verbal or written) and testimony (portfolio collection of evidence).

    Integrated assessment: It may be more effective and efficient to assess a number of unit standards together thus reducing the number of assessment "events". Ensure that the commonalities that exist between a number of unit standards are captured in a way that makes sense.

    Supplementary information
    Activity No. Hours Comments
    Lectures 30
    Experiential Learning 30
    Self-directed learning 10
    Skills coaching 10
    Other
    Total 80 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  48762   Advanced Certificate: Mission Administration  Level 6  Level TBA: Pre-2009 was L6  Passed the End Date -
    Status was "Reregistered" 
    2008-11-26  Was PSETA until Last Date for Achievement 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. SAMDI 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.