SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Apply principles of information systems to public finance and administration 
SAQA US ID UNIT STANDARD TITLE
119352  Apply principles of information systems to public finance and administration 
ORIGINATOR
SGB Public Administration and Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Public Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5  12 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners working towards this standard will be working within a Public Sector environment, specialising in Public Finance Management and Administration, where the acquisition of competence against this standard will add value to one's job. This standard will also add value to public officials who are seeking to develop a career pathway towards becoming an accomplished public finance management and administration specialist.

The qualifying learner is capable of:
  • Identifying and describing the elements of management information systems (MIS) relevant to public finance management and administration
  • Utilising information technology to aid management planning
  • Assessing the risk associated with information technology
  • Utilising e-commerce and e-governance to enhance work productivity 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this Unit Standard must be in possession of a Further Education and Training Certificate or equivalent qualification 

    UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Identify and describe the elements of management information systems (MIS) relevant to public finance management and administration. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Relative merits of different hardware and applications architectures are evaluated 

    ASSESSMENT CRITERION 2 
    Features and opportunities of commonly used IT resources are explained. 

    ASSESSMENT CRITERION 3 
    The economic forces that have created an environment that foster e-commerce and e-governance are identified and discussed in relation to the public finance and administration sector. 

    ASSESSMENT CRITERION 4 
    The value and cost of information is described and evaluated. 

    ASSESSMENT CRITERION 5 
    Opportunities for the use of information technology in the public sector are identified with reference to implementation of information systems. 

    ASSESSMENT CRITERION 6 
    Problems associated with computer-based information systems in government are discussed and ways to overcome such problems are stated. 

    ASSESSMENT CRITERION 7 
    The different ways the web is used to communicate with different stakeholders are understood and applied to public administration. 

    SPECIFIC OUTCOME 2 
    Utilise information technology to aid management planning. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The importance of an information system in the management planning, decision-making and control is discussed. 

    ASSESSMENT CRITERION 2 
    Different information needs are explained with reference to different management levels. 

    ASSESSMENT CRITERION 3 
    Communication problems in a range of public sector situations are analysed and recommendations made to correct them. 

    ASSESSMENT CRITERION 4 
    Information technology is utilised to enhance work productivity and provide for more expedient communications. 
    ASSESSMENT CRITERION RANGE 
    Information technology utilised to enhance work productivity includes but is not limited to emails, word processing, spreadsheets, presentation packages, databases
     

    SPECIFIC OUTCOME 3 
    Assess and provide recommendations on the risk associated with information technology. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Potential information technology risks are identified. 
    ASSESSMENT CRITERION RANGE 
    Areas of information technology risk include but are not limited to confidentiality of information, integrating of information, availability of information, information processing platforms and networks, denial of service/availability, unauthorized disclosure/modification of information, destruction of information, back-up of information
     

    ASSESSMENT CRITERION 2 
    Scenarios around information technology risks are identified to establish the impact on public finance and administration processes. 

    ASSESSMENT CRITERION 3 
    Control measures and techniques are implemented and tested against all possible risks identified. 

    ASSESSMENT CRITERION 4 
    Service level agreements are drawn up with all information technology users to enable business continuity. 

    ASSESSMENT CRITERION 5 
    Controls are reviewed and updated on a timely basis as per policies and procedures. 

    ASSESSMENT CRITERION 6 
    Information security policy, standards and good practice procedures are identified and applied. 

    ASSESSMENT CRITERION 7 
    Regular back-ups in order to secure information are completed. 

    SPECIFIC OUTCOME 4 
    Utilise e-commerce and e-governance software to enhance work productivity. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The concept of value chain analysis is used to identify opportunities for e-governance and e-commerce 

    ASSESSMENT CRITERION 2 
    Functions of e-commerce and e-governance software are understood in the context of improved service delivery. 

    ASSESSMENT CRITERION 3 
    Threats and related preventative measures to e-commerce and e-governance are described. 

    ASSESSMENT CRITERION 4 
    Internet and other web-based IT resources are described and used to enhance public finance and administration. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Any individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The learner must demonstrate an understanding of:
  • A comprehensive understanding of public finance and administration systems
  • A knowledge of different IT product suites
  • A knowledge of e-commerce and e-governance
  • Website management and applications
  • A basic understanding of the security principles relating to Technology Risk
  • Data management planning
  • IT reporting system 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems using critical and creative thinking processes to analyse IT problems 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team, group, organization or community to integrate IT methodologies and work applications 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities responsibly and effectively in order to ensure that IT is effectively used to enhance work productivity 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organize and crtically evaluate information in order to assess risk factors associated with IT within the public sector 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and/or language in the modes of oral and/or written persuasion to communicate via IT 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology effectively and critically, showing responsibility to the environment and health of others in ensuring that IT is effectively utilized and the risks associated therewith are minimised 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of interrelated systems by recognising that problem-solving contexts do not exist in isolation in integrating IT programmes and processes 

    UNIT STANDARD CCFO CONTRIBUTING 
    Participating as responsible citizens in the life of local, national and global communities by ensuring that IT security regulations are adhered to 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  50372   Further Education and Training Certificate: Municipal Finance and Administration  Level 4  NQF Level 04  Reregistered  2023-06-30  LG SETA 
    Core  49554   National Diploma: Public Finance Management and Administration  Level 5  NQF Level 05  Reregistered  2023-06-30  LG SETA 
    Fundamental  67467   National Certificate: Municipal Governance  Level 5  NQF Level 05  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  50060   National Certificate: Public Administration  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
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    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.